University Administrative Assistant (Laboratory Administration)
だいがくじむほさいん（けんきゅうしつじむ）
Industry & Occupation
Classification
- Major : Clerical Occupations
- Middle : General Clerical, Secretarial, and Receptionist Occupations
- Minor : General Office Clerks
Summary
This is an administrative role in a university laboratory that supports research activities through budget management, ordering supplies and equipment, assisting with grant applications, document creation, and various coordinations.
Description
University Administrative Assistants (Laboratory Administration) handle a wide range of administrative tasks in laboratories, including grant applications and budget management, ordering supplies and consumables, expense reimbursements, preparation of research outcome reports and meeting materials, organizing meetings and seminars, and coordinating communications with researchers and students. Knowledge of university operations, accounting rules, and research grant systems is required, and smooth communication skills with stakeholders are essential.
Future Outlook
With the trend toward strengthening university research support systems, the specialization of research support administration is increasing, so demand for this occupation is expected to remain stable. The introduction of research management systems and digital tools will increase the value of personnel with IT skills.
Personality Traits
Able to respond flexibly / Excellent communication skills / Polite and accurate / Strong sense of responsibility / Team-oriented
Work Style
Contract Employee / Flexitime / Full-time / Full-time Resident / Partial Remote Work Possible
Career Path
University Administrative Assistant → Research Support Staff → Academic Administrative Role → Faculty Administrative Staff → University Administrative Section Supervisor
Required Skills
Budget Management / Communication Skills (Phone and Email Correspondence) / Data Entry / Office Software / Spreadsheets / Supplies Management
Recommended Skills
Bookkeeping Knowledge / English Document Reading / Grant Management Systems / Office Software / Secretary Certification
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Adaptability | Because it is necessary to flexibly respond to changes in the research environment and sudden requests. |
| Attention to Detail & Accuracy | Because high accuracy is required for grant applications and expense reimbursements. |
| Communication Skills | Because it requires negotiation with stakeholders inside and outside the university and accurate information sharing. |
| Planning & Organization | Because it is necessary to plan and manage research project schedules and budgets. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Creativity & Ideation | Because routine administrative tasks are the main focus. |
| Physical Stamina & Endurance | Mainly desk work, so physical demands are low. |
Related Qualifications
- Bookkeeping Certification Level 3
- MOS (Microsoft Office Specialist)
- Secretary Certification Level 2
Aliases
- Lab Clerk
- Laboratory Administration
- Research Support Administration
Related Jobs
- Academic Administrator
- Receptionist
- Research Assistant
- Secretary
- University Clerk