Secretary
ひしょ
Industry & Occupation
Classification
- Major : Clerical Occupations
- Middle : General Clerical, Secretarial, and Receptionist Occupations
- Minor : Secretaries
Summary
A profession that assists executives and officers with their duties, handling a wide range of clerical tasks such as document creation, schedule management, and visitor handling.
Description
Secretaries manage schedules for company executives and managers, handle phone and email correspondence, prepare and distribute meeting materials, receive visitors, arrange business trips, and more. High communication skills, ability to manage confidential information, and flexible responsiveness are required. Business manners, PC skills for document creation and spreadsheet work, and sometimes language proficiency such as English are necessary. Flexible adaptation to position-specific duties, such as internal and external coordination and accompanying on business trips, is demanded.
Future Outlook
With the advancement of DX, secretarial work is expected to diversify, incorporating AI tools and remote handling. Demand will increase for highly specialized talent capable of advanced decision support and global operations, beyond basic clerical duties.
Personality Traits
Attentive to others' needs / Confidentiality-conscious / Flexible and adaptable / Strong sense of responsibility
Work Style
Contract Employee / Dispatched Employee / Flexitime / Full-time / Office-based
Career Path
Secretary (Junior) → Senior Secretary → Chief Secretary → Assistant Manager → Secretary Department Manager
Required Skills
Business Manners / Communication Skills (Phone Handling and Visitor Handling) / Information Management / Office Software / Schedule Management
Recommended Skills
Bookkeeping / English (Business Level) / Office Software / Secretary Certification
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Adaptability | To quickly respond to sudden requests or changes. |
| Attention to Detail & Accuracy | To prevent errors in detailed document creation and schedules. |
| Communication Skills | Because smooth communication and coordination inside and outside the company are essential. |
| Planning & Organization | Essential for schedule coordination and task management. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Creativity & Ideation | Because accurate clerical processing is emphasized more than creative thinking. |
| Physical Stamina & Endurance | Because the work is mainly seated. |
Related Qualifications
- MOS（Microsoft Office Specialist）
- Secretary Certification
Aliases
- Personal Assistant
Related Jobs
- Assistant
- General Office Worker
- Receptionist