Secretary
せくれたりー
Industry & Occupation
Classification
- Major : Clerical Occupations
- Middle : General Clerical, Secretarial, and Receptionist Occupations
- Minor : Secretaries
Summary
A job that supports the work of executives or superiors, handling schedule management, document creation, visitor response, and more.
Description
A secretary supports the work of executives or managers efficiently. They handle a wide range of clerical tasks including schedule management, arranging meetings and business trips, responding to visitors, handling phone and email correspondence, creating and managing documents, and expense settlements. High business manners, accuracy, confidentiality, and communication skills for smooth coordination and information sharing both inside and outside the company are required.
Future Outlook
This occupation remains necessary for smooth corporate operations. Amidst advancing automation through RPA and AI, demand for personnel with advanced communication skills and specialized knowledge is stable and increasing.
Personality Traits
Work Style
Contract Employee / Full-time Employee / Part-time / Remote / Temporary Staff
Career Path
Junior Assistant → Senior Assistant → Chief Secretary → Executive Assistant → Office Manager
Required Skills
Business Manners / Communication Skills (Phone and Email Response) / Office Software / Schedule Management
Recommended Skills
Bookkeeping (Grade 3 or higher) / Business Document Creation / English Proficiency / Secretary Certification
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Adaptability | Because the ability to respond to sudden schedule changes or new requests is required. |
| Attention to Detail & Accuracy | Because small mistakes can have a significant impact on business operations. |
| Communication Skills | Because there is a lot of coordination with related parties and correspondence inside and outside the company. |
| Planning & Organization | Because planning and organizational skills are essential for schedule adjustments and meeting preparations. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Creativity & Ideation | Because there are many routine tasks, and accurate processing is required more than idea generation. |
| Numerical & Quantitative Analysis | Because advanced mathematical skills are not particularly required. |
| Physical Stamina & Endurance | Because it is mainly desk work with low physical demands. |
Related Qualifications
- Bookkeeping Certification
- Business Document Certification
- MOS（Word・Excel）
- Secretary Certification
Aliases
- Secretary
- アドミニストレーティブアシスタント
- エグゼクティブアシスタント
Related Jobs
- Assistant
- General Clerk
- Office Manager
- Reception Staff