Academic Affairs Clerk (School)
きょうむじむいん
Industry & Occupation
Classification
Summary
A position responsible for all clerical tasks related to academic affairs, such as student records management, grade processing, and timetable creation in schools.
Description
Academic affairs clerks handle all clerical tasks related to academic affairs in schools, including student records management, grade entry, timetable creation, and certificate issuance. To support daily class operations, they coordinate with faculty, respond to inquiries from students, and assist with events such as entrance exams and graduation ceremonies. In addition to data processing using student records management systems and spreadsheet software, they are required to accurately perform a wide range of tasks such as document creation, filing, and phone and email correspondence. Overtime is common during busy periods like the start and end of semesters or exam periods, making teamwork and planning skills important.
Future Outlook
Due to declining birthrates and efforts to streamline school operations, ICT and automation of academic affairs clerical work are advancing. With the introduction of RPA and the spread of online procedures, job content is changing, and advanced system operation skills may be required.
Personality Traits
Excellent communication skills / Good team player / Polite and courteous / Strong sense of responsibility
Work Style
Contract employee / Full-time permanent employee / Part-time / Shift work
Career Path
Academic Affairs Clerk → Chief Academic Affairs Clerk → School Administrative Director → Education Board Clerical Staff
Required Skills
Communication skills (phone and email correspondence) / Document creation and management / Office software / Student records management system
Recommended Skills
Bookkeeping / English document handling / Event management / Presentation
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Attention to Detail & Accuracy | Because accuracy in student records and grade data is required. |
| Communication Skills | Because there is a lot of coordination with faculty, students, and parents. |
| Planning & Organization | Because there are many planning and coordination tasks such as timetable creation and event operations. |
| Collaboration & Teamwork | Because tasks are advanced in collaboration with other clerks and faculty. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Creativity & Ideation | Because routine tasks are the main focus and opportunities requiring new ideas are few. |
| Physical Stamina & Endurance | Because it is mainly desk work with low physical demands. |
Related Qualifications
- MOS (Word/Excel)
- Nissho Bookkeeping Certification Level 3
- Nissho PC Certification
Aliases
- Academic Affairs Clerk
- Educational Affairs Clerk
- Student Records Clerk
Related Jobs
- Admissions Clerk
- General Affairs Clerk
- Student Support Staff