Secretariat Director (Administrative Commission Secretariat)
じむきょくちょう（ぎょうせいいいんかいじむきょく）
Industry & Occupation
Classification
- Major : Managerial Occupations
- Middle : Other Managerial Occupations
- Minor : Administrative Public Officials
Summary
As the top executive of the Administrative Commission Secretariat, oversees committee operations, manages and coordinates the entire secretariat, and handles support for policy proposals and budget management.
Description
The Secretariat Director, as the head of the Administrative Commission Secretariat, comprehensively oversees committee meeting management, minutes preparation, policy planning support, budget formulation and execution management, and more. Coordinates and negotiates with internal and external related departments and stakeholders to ensure proper business execution and legal compliance. Also responsible for managing and developing secretariat staff, business improvement, and risk management.
Future Outlook
With the advancement of efficient administrative operations and digital governance, specialized management skills and IT utilization abilities will be in demand. Additionally, as citizen-participatory policies and transparency become more important, the value of coordination and communication skills will increase.
Personality Traits
Able to respond flexibly to situations / Calm and composed / High ethical standards / Strong coordination skills / Strong sense of responsibility
Work Style
Career Path
Administrative Officer → Section Chief/Deputy Department Head → Deputy Bureau Director/Deputy Director → Secretariat Director → Director/Executive Director
Required Skills
Budget Management / Minutes Preparation / Negotiation and Coordination / Organization Management / Understanding of Administrative Procedures and Laws
Recommended Skills
English Document Reading / IT Literacy / Project Management / Public Policy Analysis / Risk Management
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Analytical & Logical Thinking | To apply policies and rules and organize complex information. |
| Attention to Detail & Accuracy | Because accuracy in legal compliance and document management is required. |
| Communication Skills | Due to frequent coordination and negotiation with committee members and related departments. |
| Initiative & Leadership | To lead the organization and proactively propose policies and improvements. |
| Planning & Organization | To plan and coordinate meeting operations, agendas, and secretariat organizational management. |
| Problem Solving | To coordinate multiple interests and issues and propose solutions. |
| Stress Tolerance | Due to significant political and social responsibilities and high pressure. |
| Collaboration & Teamwork | To collaborate with stakeholders across departments. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Physical Stamina & Endurance | Mainly desk work with low physical demands. |
Related Qualifications
- Local Public Service Upper-level Examination (Administration)
- National Public Service Comprehensive Job Examination
Related Jobs
- Administrative Staff
- Deputy Bureau Director
- Deputy Secretariat Director
- Secretariat Staff
- Section Chief