Office Assistant
じむほじょいん
Industry & Occupation
Classification
Summary
An occupation that supports smooth business operations by performing auxiliary tasks such as data entry and document organization in the administrative departments of companies and organizations.
Description
Office assistants handle various auxiliary tasks in the administrative departments of companies, government offices, organizations, and groups, including document sorting, data entry, phone responses, visitor reception, and supplies management. They perform basic PC operations and use office software for document creation, filing, and mail sorting to support assigned staff and superiors in efficiently carrying out their duties. This role contributes to the smooth operation of the entire organization.
Future Outlook
While the introduction of RPA and business automation tools is progressing, demand for auxiliary administrative staff handling communication and on-site adjustments is expected to remain stable to a certain extent.
Personality Traits
Cooperative / Has strong sense of responsibility / Meticulous / Values accuracy
Work Style
Career Path
General office clerk → General affairs office staff → HR assistant → Accounting office worker → Office manager
Required Skills
Basic PC operation / Data entry / Document sorting / Office software / Phone handling
Recommended Skills
Basic bookkeeping / Business etiquette / Document creation / Presentation
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Attention to Detail & Accuracy | Because the accuracy of documents and data directly affects work quality. |
| Communication Skills | Because appropriate responses are required for visitor reception and phone handling. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Creativity & Ideation | Routine tasks are the main focus, and creative thinking is not particularly required. |
| Physical Stamina & Endurance | Primarily desk work with minimal heavy labor. |
Related Qualifications
- Bookkeeping certification
- Business document certification
- MOS（Microsoft Office Specialist）
Aliases
- Clerical assistant
- Data entry clerk
- Office assistant
Related Jobs
- Accounting clerk
- General affairs staff
- General office clerk
- HR assistant