Hospital Director Secretary
びょういんちょうひしょ
Industry & Occupation
Classification
- Major : Clerical Occupations
- Middle : General Clerical, Secretarial, and Receptionist Occupations
- Minor : Secretaries
Summary
A profession that performs secretarial duties such as managing the hospital director's schedule, handling visitors, preparing meetings, creating documents, and supporting administrative procedures unique to medical institutions.
Description
The hospital director secretary performs tasks such as schedule management, business trip arrangements, visitor reception, meeting preparation, minutes creation, document management, and coordination with various departments and external stakeholders to smoothly advance the hospital director's work. Proficiency in medical institution-specific terminology and procedures is required, along with quick and accurate communication with internal and external stakeholders. Additionally, maintaining confidentiality of information and flexible responsiveness are important.
Future Outlook
With the progress of an aging society, hospital operations are becoming more complex, and the demand for specialized secretarial positions is expected to remain stable. Due to the advancement of DX such as electronic medical records and schedulers, IT skills will also be required.
Personality Traits
Able to Respond Flexibly / Cautious and Meticulous / Excellent Communication Skills / Strong Sense of Responsibility
Work Style
Career Path
Medical Office Job → Hospital Director Secretary → Secretary Team Leader → Hospital Administrative Director
Required Skills
Communication Skills (Phone Response and Visitor Handling) / Information Confidentiality Management / Negotiation and Coordination / Office Software / Schedule Management
Recommended Skills
Basic Bookkeeping / Communication Skills (English) / Medical Terminology Knowledge / Presentation Skills
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Attention to Detail & Accuracy | Because accuracy in medical information and schedules is required. |
| Communication Skills | Smooth dialogue with the director and related parties is essential. |
| Planning & Organization | To efficiently coordinate and manage multiple schedules and tasks. |
| Stress Tolerance | Because it is necessary to respond to emergencies and sudden requests. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Numerical & Quantitative Analysis | There is little advanced numerical analysis. |
| Physical Stamina & Endurance | There is prolonged standing work or movement, but the physical load is moderate. |
Related Qualifications
- Japan Medical Secretary Practical Skills Test
- Medical Secretary Practical Certification
- Secretary Certification Level 2
Aliases
- Hospital Secretary
- Medical Office Secretary
- Medical Secretary
Related Jobs
- General Secretary
- Hospital Clerk
- Medical Secretary
- Reception Clerk