General office clerk
そうごうじむいん
Industry & Occupation
Classification
- Major : Clerical Occupations
- Middle : General Clerical, Secretarial, and Receptionist Occupations
- Minor : General Office Clerks
Summary
A job that handles general office work for companies and organizations, including document creation, data entry, phone handling, and miscellaneous administrative tasks.
Description
General office clerks handle all general administrative tasks in companies and organizations. They engage in a wide variety of duties, including document creation (reports, meeting materials, contract drafts), data entry, filing, phone and email correspondence, visitor reception, schedule adjustments, and more, supporting the smooth operation of the organization. They also manage miscellaneous tasks such as expense settlements and supplies management, inter-departmental coordination, and communication with internal and external stakeholders. Improving efficiency, making improvement suggestions, and attention to detail are important.
Future Outlook
While routine tasks are being automated by RPA and AI, human-specific skills such as interpersonal handling and coordination are becoming more valued, so demand is expected to be maintained by enhancing added value.
Personality Traits
Attentive to others / Good team player / Meticulous / Strong sense of responsibility
Work Style
Flexitime depending on company / Full-time / Office work / Part-time available / Remote possible
Career Path
Specialized clerical position (accounting, general affairs, HR, etc.) → Office leader/supervisor → Office department manager → General affairs director/management department head
Required Skills
Basic PC operation / Document organization / Office software / Phone handling / Typing skills
Recommended Skills
Bookkeeping qualification / Business document creation / Communication skills / Office software / Schedule management
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Attention to Detail & Accuracy | Because data entry errors or document mistakes can affect operations. |
| Communication Skills | Required for visitor handling and phone correspondence. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Creativity & Ideation | Mostly routine tasks, so little creativity is required. |
| Physical Stamina & Endurance | Mainly desk work, so low physical demands. |
Related Qualifications
- Bookkeeping Certification Level 3
- Business Document Certification
- MOS (Excel)
- MOS (Word)
Aliases
- Clerk
- Office assistant
- Office clerk
Related Jobs
- Accounting clerk
- Data entry operator
- General affairs clerk
- HR clerk
- Receptionist
- Sales administrative clerk
- Secretary