General Affairs Clerk
そうむじむいん
Industry & Occupation
Classification
Summary
An administrative role in the general affairs department of companies or organizations, comprehensively handling document management, supplies management, operation of internal systems, visitor response, various procedures, and more.
Description
General affairs clerks serve as the back office for companies or organizations, managing the development and operation of internal regulations, supplies and consumables, preparation for internal events and meetings, visitor and phone responses, various contracts and procedures, and a wide range of general clerical duties. They coordinate and execute tasks across departments, providing the foundation for smooth organizational functioning. They utilize cloud-based groupware and internal systems while requiring accurate document management and basic knowledge of labor and occupational health and safety.
Future Outlook
While routine tasks will be automated through the introduction of RPA and AI tools, demand will increase for advanced skills in organizational management, risk management, and strategic support.
Personality Traits
Attentive / Cooperative / Meticulous / Strong Sense of Responsibility
Work Style
Concurrent Duties / Flexitime / Office Work / Partial Remote OK
Career Path
General Affairs Clerk (New Hire) → General Affairs Staff → General Affairs Leader/Supervisor → General Affairs Manager (Section Chief) → General Affairs Director
Required Skills
Communication Skills (Phone and Visitor Response) / Document Management / Internal Systems / Office Software
Recommended Skills
Basic Labor Law Knowledge / Bookkeeping Knowledge / English (Business Conversation) / Secretarial Duties
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Adaptability | Flexibility is needed to handle a wide variety of tasks. |
| Attention to Detail & Accuracy | Attention to detail is necessary to process detailed regulations and procedures without errors. |
| Communication Skills | High communication skills are required for coordination with various departments and visitor responses. |
| Planning & Organization | Planning and organizational skills are important for preparing and coordinating meetings and internal events. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Creativity & Ideation | Routine tasks predominate, with relatively little need for new ideas. |
| Physical Stamina & Endurance | Primarily desk work, so physical demands are low. |
Related Qualifications
- Nissho Bookkeeping Certification Level 3
- Secretary Certification Level 2
Aliases
- General Affairs Staff
- Office Admin
Related Jobs
- Accounting Clerk
- HR Clerk
- Labor Affairs Clerk