Filing clerk
ふぁいりんぐじむいん
Industry & Occupation
Classification
Summary
A job that systematically classifies, organizes, and stores paper and electronic documents in companies and government offices, managing them so they can be quickly retrieved when needed.
Description
Filing clerks handle all aspects of document management in offices of companies and government agencies, including receiving paper and electronic documents, classifying them, registering, binding into files, labeling, transporting to storage locations, and disposal. They maintain the accuracy and confidentiality of information based on document management regulations and guidelines, supporting quick search and retrieval. In recent years, with the progress of digitization, the proportion of digital document management such as scanning, OCR processing, and registration into document management systems has increased.
Future Outlook
With the progress of digitalization, demand for electronic document management tasks is increasing. The introduction of AI-utilizing document classification and search systems is advancing, and there is a trend toward requiring more advanced IT skills.
Personality Traits
High concentration / Meticulous / Patient / Strong sense of responsibility
Work Style
Contract employee / Office work / Part-time / Remote / Shift
Career Path
Filing clerk → Document management staff → General affairs clerk → General affairs section chief → Document management supervisor
Required Skills
Document creation / Filing system operation / Labeling barcode management / Office software
Recommended Skills
Database search / Document management system / Electronic form system / OCR software
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Attention to Detail & Accuracy | Because small labeling mistakes can lead to document loss. |
| Planning & Organization | Because of the need to systematically organize and manage large volumes of documents. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Creativity & Ideation | Because there is a lot of routine work and little need for new ideas. |
| Initiative & Leadership | Because the main task is to accurately execute assigned duties, with few opportunities to take the lead independently. |
| Numerical & Quantitative Analysis | Because there is little quantitative calculation work. |
Related Qualifications
- Document information manager
- Microsoft Office Specialist
Aliases
- Document management clerk
- Filing staff
Related Jobs
- Clerical worker
- Document management supervisor
- General affairs clerk