Electronic Filing Clerk
でんしふぁいりんぐぎょうむいん
Industry & Occupation
Classification
Summary
Electronic Filing Clerks digitize paper documents and handle registration, organization, and storage in digital document management systems as clerical staff.
Description
Electronic Filing Clerks operate scanners and OCR software to convert paper documents into electronic data, then register, organize, and store them in document management systems. They assign file names according to naming conventions, create folder structures, input metadata, manage backups, set access permissions, and comply with legal regulations such as the Act on Preservation of Electronic Books and Documents. They also handle document requests between departments, inventory documents, data migration during system transitions, and pay attention to security and privacy protection.
Future Outlook
Stable demand is expected due to paperless initiatives and amendments to the Act on Preservation of Electronic Books and Documents, while automation via RPA and AI OCR advances, requiring higher-level skills in operating and analyzing advanced document management systems.
Personality Traits
High concentration / Meticulous / Strong sense of responsibility
Work Style
Full-time / Office Work / Part-time / Remote
Career Path
Junior Document Management Operator → Senior Document Management Operator → Document Controller → Information Management Specialist → Team Leader
Required Skills
Document Management System Operation / OCR Software / Office Software / Scanner Operation
Recommended Skills
Act on Preservation of Electronic Books and Documents / Cloud Storage / Database Basics / Security Basics
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Attention to Detail & Accuracy | Small mistakes can undermine the reliability of document management. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Creativity & Ideation | Primarily routine tasks, so little need for new ideas. |
| Numerical & Quantitative Analysis | No need for advanced mathematical analysis. |
| Physical Stamina & Endurance | Mainly desk work with low physical demands. |
Related Qualifications
- Document Information Manager
- Microsoft Office Specialist
- Nissho PC Proficiency Test
- Secretary Certification
Aliases
- Document Management Operator
- Electronic Document Manager
- Filing Operator
Related Jobs
- Data Entry Operator
- Document Administrator
- Filing Operator
- General Clerk