Document Reception and Organization Clerk
ぶんしょうけつけせいりじむいん
Industry & Occupation
Classification
Summary
Clerical job that organizes, classifies received documents and materials, and stores and distributes them appropriately.
Description
Document reception and organization clerks open and sort documents and materials received via visits, mail, FAX, email, etc., classify them by content or department, perform filing or scanning, and handle distribution and storage to relevant departments. They also register in document management systems, perform data entry, and manage document disposal and retention periods. Accuracy and speed are required, and they may handle internal and external receptionist duties as members of the general affairs or clerical department.
Future Outlook
Although demand is on a decreasing trend due to document digitization and the progress of paperless operations, a certain level of demand is expected to persist through support for document management system implementation and shifts to electronic document processing tasks.
Personality Traits
Methodical / Proficient in routine tasks / Strong sense of responsibility / Team-oriented
Work Style
Career Path
Document Reception and Organization Clerk → General Affairs Clerk → General Clerk → General Affairs Staff → General Affairs Section Leader
Required Skills
Basic PC Operation / Data Entry / Document Sorting / Filing / Office Software
Recommended Skills
Document Management System / Mail Sorting / Scanner Operation
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Attention to Detail & Accuracy | Because misclassification or loss can cause significant disruptions to operations. |
| Planning & Organization | Important for efficiently organizing and managing documents to provide them quickly when needed. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Creativity & Ideation | Because routine work is the main focus and new ideas are rarely required. |
| Numerical & Quantitative Analysis | Because advanced numerical analysis is almost unnecessary. |
Related Qualifications
- Business Document Certification
- Secretarial Skills Certification
Aliases
- Document Organization Clerk
- Document Reception Staff
Related Jobs
- General Affairs Clerk
- General Clerk
- Reception Clerk