Document clerk
ぶんしょがかりじむいん
Industry & Occupation
Classification
Summary
An administrative position that organizes and manages documents in companies or organizations, issuing and filing documents as needed.
Description
Document clerks in companies, government offices, and other organizations handle receiving/sending, sorting, filing, storage, and disposal of documents, appropriately managing document information. They also manage visitor and telephone responses, internal document search requests, operation of scanners and multifunction devices, data entry and updates in document management systems, handling of confidential documents, and general clerical coordination tasks. With the progress of paperless initiatives and electronic document management, knowledge of electronic document management, security, and personal information protection is also required.
Future Outlook
With the spread of paperless initiatives and electronic document management, skills in electronic and cloud-based document management are increasingly emphasized. While automation tools improve business efficiency, stable demand is expected due to the need for accurate management and operation.
Personality Traits
Accurate / Attentive to others / Methodical / Strong sense of responsibility
Work Style
Career Path
General clerk → General affairs clerk → Personnel clerk → Accounting clerk → General affairs leader → General affairs section chief
Required Skills
Document management system operation / Filing / Office software / Telephone response / Visitor response
Recommended Skills
Document information manager knowledge / OCR software / Personal information protection / Secretary certification
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Attention to Detail & Accuracy | Accuracy is essential to prevent misclassification or loss of documents. |
| Planning & Organization | High organizational skills are required to systematically organize and manage documents. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Creativity & Ideation | Daily creative thinking is minimal, centered on routine tasks. |
| Numerical & Quantitative Analysis | Numerical processing is limited. |
| Physical Stamina & Endurance | Mainly desk work, with little heavy labor. |
Aliases
- Document clerk
Related Jobs
- Accounting clerk
- General affairs clerk
- General clerk
- Personnel clerk