Data entry staff
でーたにゅうりょくかかりいん
Industry & Occupation
Classification
- Major : Clerical Occupations
- Middle : Computer and Office Equipment Operation Occupations
- Minor : Data Entry Clerks
Summary
An office job that accurately inputs and organizes data such as characters and numbers using computers or dedicated equipment.
Description
Data entry staff input characters, numbers, and symbols from vouchers, application forms, survey sheets, etc., into computers or dedicated terminals, and organize and manage them on databases or systems. They also perform checking tasks to prevent input errors and manual corrections for information that could not be read by OCR software. They are required to perform large volumes of repetitive work accurately and efficiently, and more companies are introducing telecommuting or shift work depending on workload. In recent years, while the adoption of RPA and OCR technologies is advancing, human labor continues to be needed for processing complex documents and handwritten information.
Future Outlook
Although some tasks will be automated due to the spread of RPA and OCR technologies, human intervention remains necessary for processing complex documents and handwritten information, and demand for specialized operators is expected to continue from the perspective of data quality management.
Personality Traits
High concentration / Meticulous / Patient / Prioritizes accuracy
Work Style
Contract employee / Full-time employee / Part-time worker / Remote
Career Path
Senior data entry staff → Data entry team leader → Office department manager
Required Skills
Data entry software / High-speed typing / Input checking / Office software
Recommended Skills
Database knowledge / Excel (basics) / Keyboard shortcuts / OCR software
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Attention to Detail & Accuracy | Because minute input errors directly impact work quality. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Communication Skills | Mainly screen-based work with little interpersonal communication. |
| Creativity & Ideation | Mostly standardized repetitive tasks, with little need for creativity. |
| Initiative & Leadership | Primarily the role of accurately executing assigned tasks. |
| Physical Stamina & Endurance | Centered on long hours of desk work, with almost no heavy labor. |
| Collaboration & Teamwork | Mainly individual work, with relatively little team collaboration. |
Related Qualifications
- Microsoft Office Specialist (MOS)
- Secretary certification
Aliases
- Data entry operator
Related Jobs
- General office worker
- Voucher processing staff