Company President Secretary
かいしゃしゃちょうひしょ
Industry & Occupation
Classification
- Major : Clerical Occupations
- Middle : General Clerical, Secretarial, and Receptionist Occupations
- Minor : Secretaries
Summary
A specialized profession that supports top executives through schedule management, contact coordination, document creation, visitor reception, and more for the company president.
Description
Company president secretaries act as direct aides to the president, handling a wide range of support tasks such as daily schedule adjustments, meeting and business trip arrangements, visitor reception, document creation, and phone responses. They negotiate and coordinate with internal and external stakeholders to contribute to smooth business advancement. As they handle confidential information, a high level of confidentiality is required, along with business manners, communication skills, and the ability to execute tasks quickly and accurately.
Future Outlook
With the diversification of executive layers and the promotion of DX, secretarial tasks using digital tools will become more efficient, but advanced communication skills and flexible responsiveness will continue to be required, maintaining stable demand for talent. The market value of individuals with combined English and IT skills is expected to rise further.
Personality Traits
Able to make quick situational judgments / Able to respond flexibly / Attentive to others / Meticulous / Strong sense of responsibility
Work Style
Dispatched Contract Employee / Flexitime / Full-time Office Work / Partial Remote Possible
Career Path
General Clerical → Secretary Assistant → Executive Secretary・Executive Assistant → General Affairs and Management Department Staff → Managerial Position (General Affairs Manager, etc.)
Required Skills
Communication Skills (Phone Response and Visitor Reception) / Communication Skills (Reporting, Contacting, Consulting) / Meeting and Business Trip Arrangement / Office Software / Schedule Management
Recommended Skills
English Email Creation / PowerPoint (Material Creation) / Schedule Management / Secretary Certification
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Adaptability | Necessary to quickly respond to sudden schedule changes or troubles. |
| Attention to Detail & Accuracy | Because errors in documents or schedules can cause serious problems. |
| Communication Skills | Essential for smoothly exchanging information with internal and external stakeholders. |
| Initiative & Leadership | Because an attitude of anticipating the president's needs and proactively proposing support is required. |
| Planning & Organization | Necessary because multiple schedules, meetings, and business trip arrangements must be managed simultaneously. |
| Stress Tolerance | Because there are many high-responsibility tasks with significant pressure. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Physical Stamina & Endurance | Mainly office work, so heavy physical labor is minimal. |
Related Qualifications
- Business Manners Certification
- Secretary Skills Certification Level 1
- Secretary Skills Certification Level 2
Aliases
- Executive Assistant
- Executive Secretary
- President Secretary
Related Jobs
- Executive Secretary
- General Affairs Staff
- HR Staff
- Secretary Assistant