Company executive secretary
かいしゃやくいんひしょ
Industry & Occupation
Classification
- Major : Clerical Occupations
- Middle : General Clerical, Secretarial, and Receptionist Occupations
- Minor : Secretaries
Summary
A job that handles all secretarial duties for company executives, including schedule management, communication coordination, meeting preparation, business trip arrangements, and visitor reception.
Description
A company executive secretary is a specialist who broadly supports the daily operations of company executives such as directors and executive officers. They handle schedule adjustments, planning and management of meetings and events, business trip arrangements, creation of meeting materials and reports, reception of visitors, phone calls, and emails, and perform coordination and information management both inside and outside the company. High confidentiality and flexible responsiveness are required, playing an important role in improving executives' work efficiency and supporting decision-making.
Future Outlook
With the expansion of digital tool usage and the spread of online meetings, secretaries with high IT literacy are in demand. While the importance of secretarial duties is maintained amid trends toward strengthened corporate governance, business efficiency improvements through AI and automation tools are advancing, making interpersonal coordination skills and advanced judgment abilities key differentiators.
Personality Traits
Able to provide meticulous consideration / Able to respond flexibly / Attentive to others / Strong sense of responsibility
Work Style
Career Path
General clerical → Departmental secretary → Company executive secretary → Secretary chief → Secretary department manager
Required Skills
Business manners / Communication skills (phone and email correspondence) / Office software / Schedule management
Recommended Skills
Communication skills (English business) / IT tool utilization / Meeting facilitation skills / Presentation skills
Aptitudes (Strengths Preferred)
| Item | Description |
|---|---|
| Adaptability | To flexibly handle sudden schedule changes and emergency responses. |
| Attention to Detail & Accuracy | Because minor arrangement mistakes can have a significant impact on operations. |
| Communication Skills | To smoothly exchange information with executives and internal/external stakeholders. |
| Planning & Organization | To manage diverse schedules and tasks simultaneously. |
| Stress Tolerance | Because it is necessary to maintain high concentration in a busy environment. |
Aptitudes (Weaknesses Acceptable)
| Item | Description |
|---|---|
| Numerical & Quantitative Analysis | Because complex mathematical analysis is rarely required. |
| Physical Stamina & Endurance | Mainly desk work with relatively low physical demands. |
Related Qualifications
- Secretary Skills Certification Level 2 or higher
Aliases
- Executive secretary
- Personal secretary
Related Jobs
- Chief secretary
- Departmental secretary
- General clerical